Project Support/ Finance and Admin Officer

Position Name           : Project Support/ Finance and Admin Officer

Organization Name   : Breaking the Silence (BTS)

Project Name              : "BGD_SwS_ Strengthening Protection, Well-Being and Resilience of Adolescent Against Gender- Based Violence and Child Marriage in Rohingya Camp and Host Communities of Cox’s Bazar”

No. of Vacancy          : 1 (One)

Job Description : 

• Books of Accounts & Reporting: a) Check and ensure all bill voucher and finance documentations are made available on demand, b) Maintain up-to-date books of accounts, data entry and preserve all kinds subsidiary registers, c) Ensure all receipts and follow up of settlements of advances and evidences, d) Ensure all payments are charged into approved budget line, e) Ensure fund request, financial report and relevant documents are prepared in time, f) Maintain all kinds of banking transactions and associated tasks including bank reconciliation, g) Handling petty cash, filing of all vouchers.
• Prepare Periodic Report and Budget Follow-up:  a) Prepare periodic (Monthly/Quarterly) budget variance analysis reports, b) Prepare and revise annual budget as per need, c) Ensured the expenditure are incurred and booked in accounts respective budget line, follow up and report to Project Manager, d) Review the budget variance (under/Overspent) in the Budget line item.
• Administrative: a) Introduce/execute/support organization’s administrative rules & procedures, b) Preserve and update of personnel files and related documents, c) Ensure logistics and materials as per program/admin requirements, d) Ensure mechanisms and direct support to staff for workable office environments, e) Review the expenditure of project office operation.

• Program support and Documentation: a) Conduct field visit to examine the financial documents verification, provide feedback and support to financial dealings at major events,  b)  Ensure delivery of classified financial data to program and Line Manger, c) Follow up day to day expenses/financial operation and advice to improving the lack and internal control system, d) Preserve and maintain filing of all important financial documents, legal documents, staff financial contract, MOU, third party contract, financial information served to GO body, donor agreements, approved plan & budget, project proposal, bank information and audit reports, e) Maintain liaison with head office administration, finance and human resource departments.

• Compliance: a) Ensure scrutiny of budget request/bills/payment requests and availability of budget, b) Ensure that all policies and procedures are in compliance with donor and funding source policies, procedures, agreement clauses, along with organization’s financial policies, c) Contribute opinion in improving internal control systems, financial discipline, transparency and accountability, d) Maintain current knowledge of government requirements and ensure compliance with tax regulations and other legal regulations, e) Review financial monitoring report and follow up  the compliance.
  
  
• Fixed Asset Management: Ensure inventory and identification of fixed assets at office and expatriate location maintaining liaison with relevant department of head office, b) Reviews periodically inventory/stock management.
• Assistance to Internal Financial Monitoring Team and Auditors: a) Ensure all financial documentations are made available on demand of organizational financial monitoring team and external auditors, b) Response to audit queries and observation in consultation with Finance head of the organization, c) Support to organization in executing and follow up audit recommendations.
  
  
• Requirement of Donor: a) Prepare the financial reports / statements maintaining the reporting schedule and provide other need-based financial statement as per requirement of donor through consultation with organization’s Finance Head, b) Ensure the reimbursements are adjusted with proper account, c) Coordinating with the donor officials relating to financial matters
  
  
• Facilitate Tax & VAT deduction process: a) Ensure timely and properly deduction of vendor tax, VAT and personal tax, and deposit of taxes timely and preserves the all relevant documents, b) Information update on tax and VAT deduction process.  
  
  
• Others: a) Attend different project meetings and finance related meeting of donor,              b) Attend capacity building training, orientation and events, c) Specific tasks assigned by organization’s Finance Manager, d) Coordinate and cooperate with project staff and finance department for smooth project financial operation, e) Any other assignments of organization management.

Employment Status:

• Full-time

Tenure of Services Contract:

• 3 (Three) months’ probation period. After successful completion of the probation period, based on performance of the staff and recommendation from the supervisor, the post may be continued till project’s lifetime.

Educational Requirements:

• Master`s in Accounting, MBA or other relevant discipline.

Experience Requirements:

• Working Experience: Must have at least 5 (Five) years of experience Finance Officer.
• The applicants should have experience in the following business area(s): Working experience in a National / International NGO.
• Preference will be given to those who have worked on USAID-funded projects.

Additional Requirements

• Able to work under pressure and willing to frequent travel to field of the project.
• Experience in Accounts keeping and Administration, Skilled in financial analysis Good writing and speaking skill in English and Bangla.

• Must have proficient in computer operation, particularly in MS-Excel, MS-Access, MS Word and MS-PowerPoint.
• Must have experience using accounting software.
• Experience to drive Motorcycle and have valid motorcycle driving license will be considered as a special qualification.

Job Location

• Ukhiya, Cox’s Bazar.

Salary and other benefit:

• Gross Salary: Taka 50,922/-
• 2 days weekend
• Office time, Annual Leave, & other facilities will be applicable as per ‘Recruitment and Human Resource Management Policy’ of Breaking the Silence.

Application Deadline: 

• 08-07-2025

Read Before Apply:

• Only short-listed candidates will be called for interview.
• Female, PWD, Ethnic Minority candidates encourage to apply.
• The person accused of child and women abuse and violation of safeguarding, terminated for any kind of fraud, active political activist or supporter and the peoples who are involved in militancy/terrorism in any way are requested not to apply.
• Breaking the Silence reserved the authority to accept/reject any application and to add / relax the terms of the recruitment notice.
• The authority reserves the right to cancel the appointment of a candidate at any time after his/her appointment if he/she has given false information or concealed the truth in any case.